Photography Policy

n the event of a flood or bad weather conditions, Evergreen agrees to provide you with a comparable booking, without additional fees, for the next best available date.

In the event of a cancellation, a written notice of cancellation is required at least 48 hours prior to the photo shoot. If notice is not received 48 hours prior to the shoot, there is no refund. Administration fees are charged for cancellations (20% of the Permit fee). These fees are non-refundable.

Once you have confirmed with our photography representative that photography permits are available on the day of your photo shoot, you will be asked to fill out an online payment form with your credit card or PayPal information. We accept Visa, MasterCard and American Express credit cards, as well as PayPal payments.

Our buildings are open to the public Monday to Friday from 9am–5pm, Saturday 8am–5pm, and Sunday 10am–5pm.

Please note that our washrooms are only accessible when the public facilities are open.

The number of photo permits allowed per day can vary and depends on the public activities we have on site. However, we do not exceed 6 photo permits per day.

All equipment except handheld equipment must be approved by the photography department. We do not allow props, smoke machines, pyrotechnics or installation of structures. Note that we do not provide electrical access.

We ask you to book your photography permit at least one week prior to your photo shoot so it allows us enough time to confirm the site availability, to submit your payment to our Finance department and to receive your payment confirmation. Please note that all photography permit inquiries are answered within 72 hours.

A permit is required for any photo shoot. Please contact us directly at photography@evergreen.ca with the following information to see if you can benefit from a fee waiver: name, date of shoot, time of shoot (limited to 2 hours), list of equipment, purpose of the photo shoot and number of students.

A permit is required for any photo shoot. Please contact us directly at photography@evergreen.ca with the following information to see if you can benefit from a fee waiver: name, date of shoot, time of shoot (limited to 2 hours), copy of your student card, list of equipment and purpose of the photo shoot.

No, the photography permit does not include a parking fee. Evergreen parking charges and regulations will apply. Please see Getting Here for more information on parking fees.

We have a No Idle Policy on site, and ask any large oversized vehicles to park in the East or West Parking Lots during the photo shoot.

The photography permit allows access to take photos throughout the exterior of the site, including the Frances and Tim Price Terrace and the Pavilions. Interior shots are prohibited. Photography permits are available for 2 hour timeslots during the hours of:

Monday to Friday: 9am-5pm

Saturday: 9am-12pm

Sunday and Holidays: 10am-12pm

Please note that the photography permit does not guarantee you access to the Frances and Tim Price Terrace or the Pavilions, nor exclusivity. These venues can be booked and used at any time by Third Party Events and Evergreen Programs.

If you are having a personal photo shoot¹ you need to obtain a photography permit. This applies to standard requests including engagement, wedding, family, anniversary and/or group photos, however this is not limited to these specific requests.

Note that permits are not required for casual day-out-with-the-family and tourist shots.

As mentioned above, for commercial shoots or filming enquiries, please contact events@evergreen.ca.

¹ A photo shoot is a session in which a professional or non-professional photographer takes shots of an individual, a group or an object for commercial or personal usage.